If your company offers an electrical service, one of your priorities should be making it as easy as possible for your customers to pay you. Skynova's invoice template lets electrical businesses make and personalize professional invoices in minutes. Although you can use Microsoft Excel or Microsoft Word templates to create invoices for your business, it can sometimes be difficult to customize them to fit your business needs. Use Skynova's invoice template to do everything in one place: Edit your invoice on-site, send invoices directly or as a downloaded PDF, and keep all of your invoices organized.

You can alter our electrical work invoice template however you need to, print it, download it as a PDF, or send it directly to your customers online. We'll even let you know when they see it, freeing you from the hassle of managing payments and letting you focus on your business. After the interactive template below, we'll show you how to use our free electrical invoice template for your business.

Want to customize your invoice?
Delete row Item Description Unit Price Quantity Amount
Delete Line
Delete Line
Balance Due 0.00

How to Create an Electrical Invoice

As an electrical business, you've got better things to do than keep track of paperwork. You want to spend your time completing projects that increase your bottom line.

Even so, part of running any type of business is tracking payments. Skynova can help. By using our free invoice template, you'll save valuable time making and sending invoices.

The easy-to-follow instructions below will guide you in making quick, professional electrical invoices. You'll be glad to send these to your patrons and, as a bonus, minimize the amount of time you spend on administration.

  1. Start by Adding Contact Information to Your Invoice

    No matter what business it's for, an invoice should always clearly identify the seller and buyer. In the "Your Name" field, put the name that your company does business under. If you are the business owner, this may be your personal name, but if your business has a company title, be sure to use that name. In the "Customer Name" field, add the name of your customer. This could be the name of an individual. However, if you're doing a job like installing wiring for a corporate office building, make sure to use the name of the corporation as they'll likely pay with a business account.

    Fill in the "Your Address" and "Customer Address" fields in the same manner using personal names or business titles as applicable. You should also add your contact information, like your email or phone number, under your address to make it easier for your customer to ask questions about the invoice. Adding your contact number and company logo can be a nice touch if you've been dealing with your customer mostly online.

    Double-check everything. Things like getting a customer's information wrong or leaving typos in your invoice can make you look unprofessional and may even offend some customers. Adversely, you don't want to give a customer your old business address and have them send a check to the wrong place.

  2. Create an Invoice Number

    To efficiently keep track of your electrical invoices, you'll want to make sure each one is easily identifiable. Periodically, you'll want to know things like who's paid and who hasn't, which invoices are overdue, and what amount a customer has been charged for a service in the past. The best way to manage your invoices is to give each one a unique invoice number.

    Our free template ensures you have a unique invoice number. Having a unique number allows you to quickly reference particular projects and customers.

  3. Include an Invoice Due Date

    As a professional in the electrical industry, it's vital that you get paid in a timely manner. Not only do you have bills to pay, but other departments might rely on that money if you work for a larger company. To make sure that payment comes in on time, you should add a clear and reasonable due date to every invoice.

    Before doing business, it's important to tell your customer when their payment will be expected. Many electrical contractors request payment on a "Net 30" schedule, which means a customer must pay in full 30 calendar days after the invoice is created.

    You can always adjust the payment instructions or time frame if needed. It might work better for some customers to set a payment timeline of 7 or 15 days. The important thing is that both parties agree on a payment schedule that meets everyone's needs.

  4. Calculate and Include the Cost of Your Supplies

    Because of the nature of their work, electricians have to charge for their materials. While some electrical services only call for basic repairs, others require entirely new equipment. Electricians might charge for items like wiring, outlets, fixtures, or electrical panels that are needed to complete a project.

    It's important to communicate these charges to your customer before you start working. What may initially seem like a simple repair can get very pricey if items need to be replaced. For example, an electrician might realize that a problem that was initially thought to be caused by a broken fuse is really the result of an electrical panel that needs to be replaced. Changes like this can add thousands of dollars to an overall electrical maintenance charge.

    Skynova's invoice templates let you clearly itemize the supplies you need to charge for. You can customize your own unit prices (how much an item costs) and the quantity (how many of an item you purchased). After that, we total up the charges for you.

    To save time, you might be tempted to only identify a general cost of supplies instead of listing the supplies you purchased individually. Do so with caution. Extra supplies can be a huge cost in an electrical job and customers may feel blindsided without an understanding of which supplies are needed. Itemizing these costs can be of great benefit to the business and the customer.

  5. Calculate and Enter the Cost of Your Labor

    It's up to you and your company whether you charge an hourly rate for labor or a flat rate per job. Charging hourly can result in more accurate pay, but it requires more effort. Charging per project is easier, but if, for any reason, a job takes longer than expected, you won't get paid for the extra time.

    If you choose to charge hourly, you can enter the total number of hours worked in our electrician invoice template. Use the "Unit Price" field to designate your hourly rate. Use the "Quantity" field to designate the overall number of hours that you worked. For larger jobs, you can add multiple lines for different work stages.

    On the other hand, if you charge by the entire project as a whole, your invoice will be easier to make. Simply choose "Product" in the "Item" drop-down list, describe your electrical job, and type in the unit price.

  6. Enter Any Discounts Provided to the Customer

    One strategy you might try to encourage sales is offering discounts to loyal customers, new customers, or even customers who refer new business to you. For example, a customer might be impressed by your installation of their ceiling fans and refer you to another business that needs wiring done. To say thank you, you would then give that customer a discount the next time they need your services.

    With our service invoice template, you can make sure these discounts don't go unnoticed. Select "Discount" from the "Item" drop-down list and identify the discount in a way the customer will understand. Under "Unit Price," enter the amount of the discount. The amount will appear as a negative number, like "-250.00," and will be automatically subtracted from the total amount due.

  7. Add a Note to Provide Some Additional Information

    In some cases, items listed on your electrician business invoice may need more explanation. For example, if you're tasked with a huge job, like replacing all the light fixtures for a giant corporate building, you might need to enlist some temporary help. It's important to let the customer know what the extra charge is for.

    Conversely, you may also want to say thank you or show your appreciation for a customer to personalize your invoice. Letting a customer know that you cherish their business can go a long way in gaining regular customers.

    You can achieve either of these goals by using the "Notes" section of our invoice. You can use this section to clear up any misunderstanding you think may arise or to endear yourself to your customers.

Invoicing Tips and Best Practices for Electrical Businesses

With our contractor invoice template, you can quickly and easily make a professional electrical service invoice without wasting the time and energy it would take to put one together from scratch. Still, there are a few other things you might do to make sure you get paid fairly and on time.

We've listed a few tips to assist in effectively invoicing for electrical companies and contractors. The following will give you a better understanding of a few aspects related to getting paid for electrical work.

  • Keep Constant and Clear Communication With Customers

    Adequate communication is key when it comes to payment terms as an electrician. Not only do you need to discuss upfront costs with a customer but you'll also have to discuss any changes in pricing as a project moves forward.

    If you are tasked with repairing a home generator but realize after you begin working that the generator needs to be replaced at a cost of over $2,000, let the customer know before you do anything.

    Hopefully, they'll appreciate your honesty and move forward with the project. Even if they don't, being upfront can save you a potentially huge argument if they refuse to pay afterward.

    If you ever do have trouble collecting on unpaid invoices, however, Skynova has accounting software that will make the process easier for you.

  • Be Cordial But Firm

    Electrical work can get expensive fast and some people might try to take advantage of you to get special rates or try to renegotiate your rates while you're in the middle of a job.

    Your rates are your rates for a reason. You know what your service is worth. If you charge $200 to install a light switch and you've agreed upon the price with a customer, stick to your price. Making a professional invoice can help solidify your rates and encourage customers to pay you what you deserve.

  • Know the Tax Laws in Your State

    Electrical workers face different tax laws in different states. It's important to know your particular state's tax laws so you can charge for your services appropriately. If you don't, you could have a big tax bill at the end of the year.

    In most states, electricians don't have to charge sales tax on their labor but they do have to charge it on the cost of any materials they purchase to complete a job. Be extra careful if you have to conduct business across state lines.

    When it comes to invoicing, be sure to always include whatever taxes are applicable. Most customers expect to pay taxes on services but won't remind you if you forget to add them. Forgetting to add taxes can seriously eat into your profit margin at the end of the year.

Let Skynova Grow Your Electrical Business

Working in the electrical field requires a large amount of technical skill and know-how. The last thing you want to do after spending a day staring at intricate electrical systems is to spend more time focusing on administration.

Use our template to make invoicing easy. Skynova is committed to giving professionals the best chance to succeed. Our platform is designed to take care of all your billing and accounting needs. We have customizable templates for quotes, bids, sales orders, and everything else a business needs.

See for yourself how we can optimize your business's accounting operations. Let us handle the boring stuff so you can build your business.

Additional Industry Invoice Templates