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If you're the owner of a pest control business, providing an invoice to your customers is crucial. Not only does it help you get paid after a job, but it allows you to keep track of payments and costs. Skynova's invoice template allows companies like yours to create and customize professional invoices in just minutes.
Instead of using additional programs like Google Docs or Microsoft Excel, Skynova allows customization of our free invoice templates directly in our module. Then you can download the template in PDF format and send it to your client. You can also manage all of your invoice forms in one place through our system, giving you more time to focus on growing your pest control company.
If you provide pest control services, check out the free pest control invoice template we've made below:
When the job is done, and you're ready to bill your customers, you want to be able to create a detailed and accurate invoice quickly and efficiently. This is where Skynova comes in. Here we present the steps for using Skynova's pest control invoice template to create a form like the one featured above.
The first two items to add to your invoice template are your company information and address and your client's address. There are many reasons to include this contact information beyond simple convention.
Including your company name and address makes it abundantly clear who the bill is coming from. It also makes it clear where to send payment. Likewise, including the client's name and address allows you to keep track of this important information and clarifies to the client that the invoice was sent to the right place.
Always double check your business name and address and the client's name and address after you enter it. Accuracy makes sure there's no Having having typos in the entries puts an unprofessional stamp on your business. Make sure everything is accurate and error-free.
Suppose you are sending your invoice and accepting payment electronically instead of through the mail. In that case, you may instead choose to include names and email addresses instead of mailing addresses in the associated fields. You may also wish to include your phone number if the client has questions about the invoice and would like to contact you to discuss them.
The next field to enter is the invoice number. Again, you can enter any combination of letters and numbers, but keep in mind that this field is your opportunity to implement a method for tracking invoices efficiently.
The simplest numbering system for invoices is to start with "1" (or "001," or something similar), which the Skynova platform will automatically sequence after the first invoice. Note that you can also use the invoice number to classify invoices by adding additional alphanumeric codes before or after the number. For example, if you want to distinguish commercial customers from residential customers, you might use a numbering system that begins with a "C" for commercial and an "R" for residential.
There are two dates to add to your service invoice: the invoice date and the due date. Usually, the invoice date is simply the date the invoice was created or sent. However, it may also be the date the work was completed, depending upon your business's policies.
The due date is the date by which you expect payment. Ideally, your business should have a standard policy for due dates, such as to request payment 15 days or 30 days after the invoice date. However, some business owners like to be paid as soon as possible and will state "upon receipt" as the due date to indicate this. There is no right or wrong decision; just determine what billing cycle works best for your business and your customers.
The next step is to begin listing the charges for supplies on the invoice. This includes things like disposable personal protective equipment and the pesticides used.
Make sure the description of each item is as clear and unambiguous as possible. Include the full name of each item, along with other defining characteristics such as brand name or size. It might be a good idea even to include the SKU number. By doing this, you avoid any confusion if a customer has questions about charges. You will know the exact item and model in question without guessing just by looking at the invoice.
After entering the item description, you will also enter the Unit Price (the cost of one item) and the Quantity (the total number of that particular item used). The Amount field will then automatically populate with the total cost for each item entered.
Depending on the customer and the particular job, you may enter this as hours worked for an hourly wage, or you might have flat fees for regular or standard pest control services. For the description of your hourly work, you may simply list "labor" or something similar. Then, enter the hourly fee in the unit price field and enter the number of hours in the quantity field. The total will then appear in the amount field.
Separately list any flat-fee services you and the customer previously agreed on along with their associated prices. If you offer multiple flat-fee services, distinguish them clearly in the description and use the same descriptions from customer to customer and from invoice to invoice to steer clear from confusion later on.
The Skynova template also includes the ability to enter discounts as part of the invoice. Many exterminators like to offer discounts to customers to encourage more business or gain referrals for additional customers.
Be sure that the discount option is selected in the "Item" field and include a description of the discount being applied. When the discount option is selected, the unit price you enter will automatically be a negative figure and subtracted from the total amount owed.
The final field to fill out in the invoice is the optional "Note" section. This is a great place to include a summary of the work done, describe any of the billed items or discounts, what payment methods are accepted, or simply include reminders about future service expectations and when and how to contact you if needed.
Now that you understand the ins and outs of filling out the Skynova pest control invoice template, we'd like to provide a few additional tips and best practices examples.
When you set your hourly labor rate, make sure you are factoring in everything it should cover. Besides just your time, this rate should cover overheads, such as the cost for your tools and equipment, the cost of advertising, and transportation costs. If you are unsure what to set your pricing at, see what other similar businesses in your area charge.
Whenever you send an invoice for your pest control services, make sure it includes payment information. Indicate whether you accept checks, credit cards, wire transfers, or payments on digital platforms. This information may be included directly on your invoice or in the email or letter you send with it.
Pursuing unpaid invoices can be stressful. Many business owners are afraid of coming across as rude or aggressive when doing so. However, Skynova helps business owners track their invoices to easily find the ones that are past due and make a plan for sending out reminders.
The reminder can be in the form of an email, letter, or even a quick phone call to let the customer know their bill was due. Often, the bill was simply overlooked, and the reminder will result in prompt payment.
With Skynova, taking care of invoicing and billing doesn't have to be daunting. Our easy-to-use pest control invoice templates can have you sending out professional-looking statements to your customers in no time. There are also many other Skynova templates, including receipt templates, work order templates, and pest control work order forms. So get started with Skynova today.
The content within this article is meant to be used as general guidelines and may not apply to your specific situation. Always consult with a professional accountant to ensure you're meeting accounting standards.